Reservations | Property | Manor House & Events | Overnight Lodging | Catering

RESERVATIONS

Rental Hours Business meetings/conferences are for eight consecutive hours. Additional hours may be purchased. (See the fee schedule for rates.) Rooms are available only during the time scheduled per your contract. Any changes must be submitted one week (five working days) prior to the meeting. Social events are for seven hours (two hours for setup, four hours for the event and one hour for cleanup). Extra hours may be purchased. (See the fee schedule for rates.) Changes in the contract time may be made if requested at least 14 days prior to the event. Guests must leave by 10:00pm and cleanup must be completed by 11:00pm for Sunday–Thursday rentals. On Friday and Saturday, guests must leave by midnight, and cleanup must be completed by 1:00am. Back to Top Confirmation We will hold tentative reservations for up to 14 days. For the reservation to be confirmed, we must receive 40% of the rental fee within the 14 days. The remaining 60% of the rental fee and a $500 refundable security deposit are due 30 days prior to the event. Back to Top Payment We accept personal checks up to 30 days before an event. Payment less than 30 days in advance must be made by certified check, cash or money order. The check face must have the complete name, address and telephone number of the individual or organization making the payment. We do not accept second-party checks. Checks should be made out to M-NCPPC and mailed to: Reservation Office Rockwood Manor Park 11001 MacArthur Blvd. Potomac, MD 20854 We also accept VISA and MasterCard. Call (301) 299-5026. Back to Top Security Deposit Renters are responsible for any damages to the facility or grounds caused by—but not limited to—guests, caterers, florists and musicians. Damage or failure to follow any of the rules and regulations may result in the partial or total forfeiture of the security deposit, at the discretion of the facility manager. Refund checks are issued by M-NCPPC usually within 21 days after an event. Back to Top Cancellation/Refund Events cancelled at least 45 days in advance will receive a 50% refund of the rental payment. Fifty percent of any reservation payment is non-refundable. Back to Top Final Arrangements You must provide the reservation office with the name of your caterer and/or requested equipment at least 14 days prior to an event. All requested equipment will be set up/moved by facility staff. You are responsible for the setup and removal of any items not provided by us. Back to Top Termination Management or an authorized representative of the M-NCPPC reserves the right to terminate a reservation if it is determined that any activity is endangering the health and/or safety of patrons, interfering/infringing on the rights of others, or incurring damage to facilities as the result of the usage.

 

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PROPERTY

Alcoholic beverages are not permitted except at catered events. Amplified sound—including amplified music—is not permitted anywhere outside. Contraband is prohibited on the property. Firearms may not be used anywhere on the property. Fireworks are not permitted on the property. Gambling is not permitted on the property. Accommodations for people with physical disabilities are available. Please contact the facility manager in advance for special arrangements. Signage must be free-standing or may be held/hung by coated wire or string. The use of nails, tacks, tape or similar materials to affix anything to the interior or exterior of a building or anywhere on the grounds is prohibited. Smoking is prohibited inside all buildings. Cigarette urns are available outside. Wildlife lives in the park. It is not uncommon to encounter a variety of animals. Please give them space, not food.

 

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MANOR HOUSE & EVENTS

The sponsor of a reservation shall indemnify and hold harmless the M-NCPPC from and against all actions, liabilities, claims, suits, damages, costs, or expenses of any kind which may be brought or made against the M-NCPPC of which M-NCPPC must pay and incur by reason of or in any manner resulting from the sponsor's negligent performance of or failure to perform any of his/her obligations under the terms of the reservation agreement. M-NCPPC reserves the right to require clients to provide proof of general liability insurance for any avent being held at a M-NCPPC facility. The amount of insurance is based upon the type of event taking place. Alcoholic beverages must be served by the drink. In accordance with Maryland state law, no person under the age of 21 may consume any alcoholic beverages. "Bring your own bottle" functions are not permitted. For a cash bar or admission charge, a Class C Special Alcoholic Beverage License must be obtained from the Board of License Commissioners of Montgomery County. M-NCPPC does not have a license for the sale of alcohol. Bar mats must be used at all drink stations. Audio/visual equipment is available and may be reserved through the facility manager. Candles are allowed, but must be enclosed in containers with bases or placed in candelabras with bases to catch wax drippings. Deliveries prior to an event must be approved in advance by the facility manager. Advance deliveries are discouraged, however, because of the lack of storage space and secured areas. Items left after an event are subject to disposal. M-NCPPC is not responsible for equipment or property that is lost or damaged before, during or after an event. Furniture and requested equipment may be set up and moved only by facility staff and shall be used inside only. Outdoor furniture is not available. Gas fireplaces are located in the Brooke Hall and the Hoover Room. See facility staff for operation. Kitchen facilities include a full-service kitchen with an ice machine on the lower level, and a serving kitchen on the first floor. Tableclothes are not provided. Licenses required by the state of Maryland and/or Montgomery County are the responsibility of the event sponsor. Public safety measures must be followed. Keep all corridors and emergency exits accessible. Sprinkler heads must be free from attachments. Flammable material, open flames or other such devices are prohibited. Security, provided by the Park Police and paid for by the event sponsor, may be required by the facility manager if the protection, safety or well-being of guests and/or the facility is needed. Tents/canopies may be installed and removed by a vendor with the approval and scheduling of the facility manager. Throwing or releasing rice, confetti or birdseed is not allowed.

 

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OVERNIGHT LODGING INFORMATION

Athletic activities are not permitted inside any building or on the lawn area beside the gazebo. These activities are only permitted at the designated areas behind the French House and in the area between Skyview Lodge and MacArthur Boulevard. Renters must bring their own equipment. Please check with the facility manager before using a designated area to make sure another group has not reserved it. Please keep in mind that the Manor House accommodates social/business events on the weekends. Cabins (Tall Timbers, The Oaks and Weston Hill) are each outfitted with two locked rooms with seven bunk beds, shower/restroom and heat/air conditioning. Guests must provide their own linens, sleeping bag, pillow, towels, personals and plenty of snacks. Before leaving, please empty all trash, sweep and mop the floors, close all windows, check for stray belongings, turn off all lights and close and lock all doors. All trash must be taken to the bins behind the Manor House. Rockwood Manor is a public facility; your effort helps keep the park special for the next guest. Campfires are permitted only in the campfire area behind Skyview Lodge. Firewood, water buckets and water are provided. A water bucket must be filled and ready to use whenever there is a campfire. Be sure to extinguish the fire with water when finished. All fires must be extinguished before midnight. Campfires are not permitted during times of drought. Alcoholic beverages are not allowed in the campfire area. The campfire is for all to share. We ask that multiple groups arrange amongst themselves a schedule for the use of the campfire area. Check-in is 3:00pm; check-out is 11:00am. Cooking facilities include three grills near the cabin area. There are no refrigerators. (If reserved, the French House has a kitchen with a microwave, refrigerator, sink and dishes.) Food should be stored in coolers or other airtight containers to keep cabins "pest-free" (or in the refrigerator in the French House, if reserved). Housekeeping services are only available for the Skyview House and Carolyn Cottage, Monday through Friday. Please hang the service sign on the doorknob before 10:00am. The Jan Malone pavillion, located beside Tall Timbers, is for all to use. Keys and your overnight information sheet must be returned at checkout. Drop them off during regular business hours at the Manor House and after hours in the key box on the porch of Skyview Lodge. Linens (sheets, towels, blankets) are only provided in Skyview Lodge and Carolyn Cottage. There are no laundry facilities on site. Quiet hours are from 10:00pm to 8:00am. Please be considerate of our neighbors and of other guests by observing them. Reservations must be made in advance. Telephones are coin operated in Skyview Lodge and Weston Hill cabin. Phone numbers are: The Oaks: 301-983-4691 Skyview Lodge: 301-299-4743 Tall Timbers: 301-983-1061 Weston Hill: 301-299-4749

 

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CATERING

If catering services are desired for an event, it is the sole responsibility of the event sponsor to identify and enter into a separate agreement with a caterer. The catering agreement shall not include the M-NCPPC as a party. The catering agreement must obligate the caterer to provide to the sponsor, prior to the scheduled event, copies of the caterer's food service facility license, food manager license, and liability and damage insurance certificate. The insurance certificate must be for at least one million dollars and must name the M-NCPPC as a certificate holder and an additional insured as follows: Maryland-National Capital Park and Planning Commission (M-NCPPC) 6611 Kenilworth Avenue Riverdale, MD 20737 ATTN: Nancy Steen The catering agreement must require the caterer to abide by all laws, rules and regulations of the State of Maryland and Montgomery County, as well as all rules and regulations of the M-NCPPC, including—but not limited to—Title 21, Subtitle 3, of the Health-General Article of the Maryland Annotated Code, Title 10 of the Code of Maryland Regulations, and Chapter 15 of the Code of Montgomery County, Maryland. At least 30 days before the event, the sponsor must provide the facility manager with copies of: The catering agreement The caterer's food service facility license The caterer's food manager license The certificate of insurance Following the event, but before leaving the facility, the caterer/sponsor must: Dispose of any leftover ice in a sink or paved area—not on the grass. Removed all delivered items from the building and grounds. (Any items left after an event are subject to disposal.) Stack all chairs in groups of five. Wipe off all tables. Tables should be left standing. Sweep, mop and/or vacuum all areas used during the event. (Equipment is provided.) Remove all trash and recyclables from the building and grounds to the designated bins. Arrange for inspection and checkout with facility staff.